![]() On your own device, log in to the Microsoft 365 portal using your University email address (eg staff: students: and password and download a copy to install. The Pro Plus version to which we have subscribed does not include OneDrive, but you can sign up for this using a non-University account if you wish - remember, though, that you also have free access to Google Drive for cloud storage, and that you should be careful about where you store data that is sensitive or confidential. Office 365 includes all the usual desktop applications, like Word, Excel, OneNote and PowerPoint, though some phone or tablet devices may only be able to run a selection of these. You should not use Office 365 on University owned desktops and laptops as these are already entitled to a version of Office under the Campus Agreement: Staff using Office 365 should only use it to install Office on a personally owned device (desktop, laptop, smartphone, tablet…) or a University owned smartphone or tablet (providing this is in accordance with your department’s policies on installing software). You can continue the subscription after you leave the University if you wish - note that you will need to pay a subscription fee to Microsoft at this point. Your subscription will remain valid as long as you are a member of the University of York (and connect online every 7-10 days). It should not be installed on devices and accounts used by family and friends. You must only install and use this Office 365 subscription on devices and within computer accounts that you alone use. The subscription is available to all University staff and students, including associates and distance learners. make edits and comments on a document) in real time.The University has subscribed to Office 365, which allows us to provide staff and students with a free copy of the Microsoft Office suite, which you can use on up to five different devices (please note that for a full version of Office 365 you will need to pay a subscription fee to Microsoft). If you don’t want to have to email documents back and forth for editing-which can play havoc with version control -you’ll need an alternative that includes cloud support for easily sharing files and ideally the ability to co-author (i.e. ![]() Collaboration capability: The irony that we still rely on “office” suites when many of us no longer work in physical offices means the ability to collaborate remotely with others is now a required feature.Make sure you’re comfortable with the way a suite lays out its tools and that you don’t have to dig too deeply for those you’ll use a lot. Polarized opinions about Office’s ribbon toolbar underscore this. Interface: The way you access an office suite’s features matters as much as the features themselves. ![]() Look for a suite that can cleanly read and write Microsoft Office formats, from the current DOCX, XLSX, and PPTX file types to legacy formats. That means you’ll still have to work with official Office files. Office compatibility: Most of the working world will continue to use Microsoft Office long after you’ve jumped ship.For many of us, they are the only three we need in a suite. ![]() That’s because nearly everyone uses these three apps regardless of the nature of their work. The big three: Though Microsoft Office has expanded over the years to include programs like Outlook, Access, and Publisher, its bread and butter is still its original trio of programs: Word, Excel, and PowerPoint.At minimum, keep these considerations in mind: Depending on your situation, that could be robust spreadsheet calculations and dynamic presentation design or the ability to access files from anywhere and share them with remote team members. When evaluating Office alternatives, don’t look to replicate every feature, just the ones you need and use most.
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